Cookie and Privacy Policy for XII Nordic Conference in Group Psychotherapy 2025

www.nordicconference2025.dk

Purpose

The purpose of the privacy policy for the XII Nordic Conference in Group Psychotherapy 2025 (hereinafter NC2025) is to explain how we collect, protect, and use your personal data during the conference.
We fully respect your privacy regarding personal data and are aware of the need for appropriate protection and responsible handling of all personal data received by NC2025. NC2025 aims to protect your personal data, regardless of how this information is collected, disclosed, or stored.
If you have questions or would like further information, please contact our Data Protection Officer: Henning@broengjensen.dk – Tel. +45 23394185.

Data Controller

NC2025 is the data controller, ensuring that your personal data is processed in accordance with applicable law.

Contact Information

The conference is organized by the Institute for Group Analysis Aarhus, CVR no. 14687904, c/o Peter Ramsing, PKS, Aarhus University Hospital, Palle Juul-Jensens Boulevard 175, 2nd floor, 8200 Aarhus N, in collaboration with the Institute for Group Analysis Copenhagen, CVR no. 16098183, c/o the Psychiatric Foundation, Hejrevej 43, 2nd floor, 2400 Copenhagen NV.

Websites: www.iga-aarhus.dk and www.iga-kbh.dk
Email: Info@iga-aarhus.dk
Data Protection Officer: henning@broengjensen.dk – Tel. +45 23394185


Collection and Processing of Your Personal Data

We process the personal data that you provide when registering for the event. This typically includes your name, address, phone number, email address, job title, and affiliated institution.
Personal data refers to any information that can identify a physical person, including but not limited to their first and last name, private address or other physical address, email address, or other contact details, regardless of whether it pertains to their private residence or workplace.

We process your personal data to handle your registration and identify received payments.
If the processing of your personal data is not based on the above purposes or another legal basis, we will request your consent and inform you of our legitimate interest in processing your personal data. Your consent is voluntary and can be withdrawn at any time by contacting us.

NC2025 only processes personal data about you that is relevant and sufficient for the aforementioned purposes.


Information We Disclose

NC2025 does not disclose your information to third parties.


Retention/Deletion Deadlines

NC2025 retains your personal data until the event concludes, after which it will be deleted unless there are outstanding payments to be collected.


Your Rights

You have the right to access the information we have registered about you and understand how NC2025 uses it. You can also request details on how long your data is retained.
If you believe that the personal data processed by NC2025 is inaccurate, you have the right to have it corrected by contacting us with specific details.

You also have the right to object to the processing of your personal data if you believe it is no longer necessary for the purpose for which it was collected or if it is being processed contrary to the law. Objections can be sent via email: henning@broengjensen.dk or phone: +45 23394185.

You also have the right to file a complaint with the Danish Data Protection Agency (https://www.datatilsynet.dk/borger/klage-til-datatilsynet) regarding NC2025’s handling of your personal data.


Information Security

NC2025 has implemented technical and organizational security measures to protect your data from accidental or unlawful destruction, loss, alteration, unauthorized access, misuse, or processing contrary to the law.

Personal data provided on www.nordicconference2025.dk is protected with encryption during transmission from the user’s computer to NC2025. After transmission, the data is stored securely to prevent unauthorized access.

If you send information via email to NC2025, please note that we cannot guarantee the confidentiality of non-encrypted emails.


Links to Other Websites

NC2025’s website may contain links to other websites. By clicking such links, you will be redirected to another site. We encourage you to read the privacy policies of those websites, as their procedures for collecting and processing personal data may differ from NC2025’s.


Compliance and Cooperation with Regulatory Authorities

NC2025 is committed to meeting legal requirements for privacy protection and regularly reviews compliance with this privacy policy. We address formal written complaints by contacting the complainant and working with relevant regulatory authorities, such as the Danish Data Protection Agency, to resolve issues related to the transfer of personal data.


Use of Cookies on the Website

We use cookies on our website in accordance with this cookie policy. Under applicable cookie regulations, we inform you about the cookies we use and install on your devices when you visit our website.

What Are Cookies?
A cookie is a text file that allows storage of information or access to already stored data on your computer, tablet, smartphone, or similar device to collect data about you and recognize your device. Cookies collect data to analyze your behavior on the website and optimize your experience. Cookies are passive files and cannot spread viruses or other harmful software.

Types of Cookies We Use:

  1. Session Cookies: Temporary cookies that are deleted when you close your browser. These are used to remember preferences and track when you leave the website.
  2. Persistent Cookies: These remain in your browser’s subfolders until deleted manually or automatically after a set duration (typically between 30 seconds and 2 years). For NC2025, this is typically up to 30 days. Persistent cookies differentiate visitors and track statistics, including visit frequency and origin.

NC2025 processes personal data collected in cookies, including IP addresses and online behavior, in accordance with this privacy policy.

How to Delete Cookies:
You can delete cookies from your computer, tablet, or similar device using the shortcut keys [CTRL] + [SHIFT] + [DELETE].


Changes

We may update this privacy policy from time to time. We will not reduce your rights under this policy without your explicit consent. Any changes will be posted on this page.


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